Architects & Interior Designers
FSI have a wealth of experience in working with designers to achieve cost-effective, aesthetically pleasing storage solutions while minimising required floor space and ensuring that the system meets the needs of the users.
When your client is relocating, upgrading or expanding, our experienced consultants can ensure that the project objectives are realistically achieved. Whether it’s saving valuable floor space, improving productivity or achieving the aesthetics consistent with the theme of your design goals, we make recommendations that meet these objectives and remain within the budgetary cost constraints.
For more than twenty years we have provided services to assist architects and interior designers with their clients’ fit out and relocation requirements in the area of information management and storage.
File Audits
A file audit involves a complete review of current paper filing management practices. This includes a sizing survey and a review of your clients IM (filing) procedures. At the completion of the audit we make recommendations that primarily focus on two objectives; reduce valuable floor space and improve file access efficiencies. In short, optimise space and time savings. Through our audit process we can determine the most appropriate and cost effective solution that meets the project objectives and design guidelines.
Beyond this, if required, we can extend the review to outline further benefits gained through technology with recommendations that includes an IM software solution. In many cases simply synchronising the two systems, improves document management practices in a way that is simple to use and works for everyone. This approach ensures the information you need is easy to find and access.
The audit process includes:
- Number of corporate files
- Number of people using corporate files
- Number of personal files
- Volume and type of other items such as; photographs, videos, DVD’s CD’s and manuals
- Measurement of current active files in linear metres
- Measurement of space occupied by current active files
- Identifying those who require access to the corporate filing system
- Review how the filing system/s operate
- Confirming how long information types remain active
- Determine the process for inactive material
- Make recommendations that optimise both space and time efficiencies; introducing measures to optimise space and implementing a raft of procedures to easily identify and access relevant information.
Storage Audits
Within the interior design will be provision for storage rooms and areas allocated for paper filing storage. Our expertise ensures that we propose the most appropriate storage system configured to make sure that space is maximised. This means the storage system will accommodate the greatest number of files within the given space. Again, in collaboration with yourselves, we ensure the storage systems are in harmony with your interior design. Click here to see our range of cabinets and static and mobile shelving.
Acquisition & implementation of storage systems
We make certain we select quality products at very competitive prices ensuring “Best fit” in meeting the requirements. We take responsibility for the system selection, configuration, components and accessories to make sure it works, accommodating the various filing needs across an organisation. At the same time we give you a single point of contact with an open channel of communication, keeping you informed of the progress.
Our commitment is focused on giving excellent service to your client.
Change Management and Training
The implementation process includes training and guidance to staff members making sure they understand the process and the benefits of the system. We employ product certified training professionals. We can assist you in ensuring organisations get the most out of the solution delivered by providing both standard product training courses along with customised training courses and materials based on your business process and infrastructure.
Technology Considerations
Our experience spans IM software systems and include EDM, EDRM, Imaging, WCM and ECM. We represent world leading software vendors, such as Open Text, HP Software and Solutions and NetDocuments, to name a few. Accordingly we adopt a consultative approach.
Our review process can be extended to accommodate the additional benefits provided through technology. Our development team is entirely focused on providing added value to the solutions we deliver. We develop add-ons, enhancements and integrations as well as provide utilities and system customisations. In addition we provide the facilities and services to perform extensive data migration exercises from legacy environments. On-going support is delivered through our internally developed on-line customer support portal.
IM Policy & Procedures
Determining proper outcomes consistent with records management policy and procedures requires a review of information management practices and the entire life cycle of content types across an organisation. The review covers these two areas of discipline.
- Review of Information Practices
- Retention and Disposal Procedures
Reviews of Information Practices
This includes both paper and electronic processes from unstructured to structured content. Make recommendations to optimise information management practices and improve access to business critical information.
Retention and Disposal Procedures
This involves a review of the entire life cycle of the varying information types across an organisation. That is from active to inactive, to archive to off-site storage and ultimately final destruction in accordance with the relevant regulatory requirements. Make recommendations to reduce off-site storage and improve retention and disposal procedures.
Implementation Support Services
Engagements can vary in size and complexity spanning all phases of the implementation life cycle: planning, design, implementation, deployment, integration and change management. Our consulting team uses field-level developed methodologies that result in reduced risk to the customer. Using proven repeatable solutions we ensure consistent quality of service.
Matching the best software and/or paper-based solution to the business requirement is only part of the equation when it comes to successful information projects. Understanding and interpreting customer requirements and translating these into a deliverable solution can only be achieved with a proven approach to software and system deployment.
Classification and Indexing
For an information management system to be effective the business processes in which information is captured and filed should be reflected in the IM system design. This means the filing system is intuitive and easily understood by those users involved in the various functions within business processes. This is particularly true of the indexing and classification scheme. We ensure the naming system used is functionally based ensuring it is meaningful and easily understood by those who use it.
Relocation & Conversion
We work with the removalist and co-ordinate the physical move of current files and file storage systems to be used in the new offices. This involves the installation of the new storage units, conversion from the old files to the new files, sorting into the new units and final familiarisation with the client.
We manage the changeover by assisting your client with our trained staff throughout the implementation / conversion process. We can set up the new file folders, convert from your current files to the new files and house them in the new storage units. We provide a fast and accurate service allowing your staff the freedom to do what they do best.
Designer Cabinets
Filing Systems International can help you achieve the look you want with different finishes and colours as well as different patters on the front of cabinets and mobile storage units. These images are from a recent fit-out for a large international freight forwarding company. A variety of designer cabinets and mobile storage was finished in white with a basket weave pattern for a fresh, modern and cohesive look. Contact us to discuss your needs.
